Executive Assistant

Surrey, British Columbia, Canada | PocketPills BC | Full-time

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The Company:

PocketPills is Canada’s fastest-growing online pharmacy startup looking to disrupt the traditional retail pharmacy business in Canada (TAM $30B). PocketPills is redefining the pharmacy experience for consumers and automates pharmacy operations in unprecedented ways. We pack medications by dose and time into “PocketPacks” and deliver them to your doorstep for free.

Our innovative, online pharmacy platform is aimed at significantly reducing cost, improving medication adherence, and providing easy access to pharmacists. With direct access to patients’ medication history and using other healthcare information, we will predict medication adherence, medication efficacy, disease progression, and incidence of new diseases by leveraging machine learning. 

Here’s what the media is saying about PocketPills:

  • “Makes medication management easy”- CTV News Vancouver.
  • “Reinvent the pharmacy experience”- Vancouver Sun.
  • “PocketPills takes the hassle out of going to the pharmacy”- National Post.
  • “PocketPills aims to be the Uber of the pharmacies”- Winnipeg Free Press.

The Role:

The Executive Assistant completes a variety of administrative duties to support the execution of office services for the entire office and will schedule and manage the itinerary of the Chief Executive Officer. Reporting to the HR Manager, the Executive Assistant will support the day-to-date office support activities and will have a high level of flexibility and openness with a can-do attitude. 

Responsibilities:

  • Manages the CEO’s calendar, daily agenda, schedules meetings, appointments and completes daily administrative tasks to ensure the day is running smoothly and efficiently.
  • Supports the execution of preparing contracts, documents, and meeting minutes.  
  • Greet and assist customers, visitors, and deliveries as required.
  • Receive and distribute incoming packages such as mail, faxes, and courier packages to appropriate parties.
  • Assist in preparation of documents and correspondence using MS Office Suite, DocuSign, and google docs.
  • Work with external vendors and contractors such as IT, cleaners, and building management.
  • Order office supplies and maintains inventory.
  • Responsible for ordering catering and food for weekly orders, meetings, and events.
  • Help organize and maintain common areas such as meeting rooms and kitchen. 
  • Assist other support teams such as accounting, human resources, and marketing as required.

Qualifications & Experience:

  • Excellent verbal and written communication skills.
  • Intermediate Microsoft Office Suite and Google Docs experience.
  • 2+ years of experience working in a fast-paced office environment with adaptability and flexibility.
  • Grade 12 or equivalent. An associate's degree or equivalent considered an asset.
  • Proactive with the ability to work in a team environment and complete tasks with minimal supervision.
  • Ability to exercise sound and independent judgment with diplomacy and confidentiality.
  • Ability to manage workflow priorities and multi-task with strong organizational skills.

Why you NEED to be here:

  • Become part of an incredibly talented, passionate, and driven team focused on building the #1 online pharmacy of Canada.
  • Join one of the fastest-growing healthcare companies and find opportunities to grow in your career.
  • Make a difference with your work; each person has an equal opportunity to contribute to our goal of becoming the #1 digital pharmacy in Canada.
  • Travel compensated
  • Training & Tools to support the success
  • Casual dress code and flexible hours.
  • Full health benefits including access to Virtual Doctors 24/7.
  • Paid vacation.
  • Free food and drinks.

Due to the high volume of applications, only the shortlisted candidates will be contacted.